Privacy Policy

As an organisation and under the GDPR regulations we have to provide you, the course participant, with some information relating to how your personal data is processed, and what you need to do if you have a query about the data that Room for Work holds on you. This includes the details below :

Information for our course participants

1.If you need to contact Room for Work regarding the data we hold on you the details are: The Data Controller, Mr Robin Bell, email: robin@roomforwork.org

2. As a course participant the basis for processing your data is called “Legitimate Interest”.

3. The basis for using “Legitimate Interest” will be to satisfy the terms of any funding proposal, reporting to a funder, activity reports and course development relating to participants attending the course. This information, including any reports or reporting, will always be anonymised so it cannot be related back to you as an individual.

4. The length of time your personal data will be stored is dependant on some requirements by organisations providing funding to Room for Work. Room for Work will de-personalise all course attendees data after a period of 36 months. (i.e. remove any information that makes the data identifiable to you). The reason for this extended period is to enable Room for Work to carry out data studies to prove the value of the programme to current and future funders.

5. Any Room for Work paper document you may complete for registration or otherwise used during the course will be shredded after relevant data is copied and saved to our secure cloud server. Photo Consent Forms and Disclaimer Forms that contain only your name and signature will be retained.

6. Room for Work would like to stay in contact with you after you have completed the course and as such may communicate with you via email beyond the 36-month data retention period indicated in section 4. If you do not wish to be contacted please advise Room for Work on the email address in section 1.

7. As a participant you have the right to: request access to your data, rectification of any errors in your data or erasure of data; to request restriction of processing; or to object to processing. You can do this by contacting the Room for Work data controller.

8. There may be times when circumstances require Room for Work to run its courses via Webinars or virtual meetings. This could be with a group of participants or at a one to one level. Room for Work may choose to use the medium, but not be limited to it, such as Zoom, Skype or Microsoft Teams. In all cases of using this medium a recording of the meeting or webinar (video/sound or both) WILL NOT be taken, and therefore will not be available to the participant or any other third party.

9. When you have completed the course, you have the right to portability of your data. This means that, if you wish, Room for Work with provide you with a file of all data held in a portable electronic format, for example a MS Word file, or spreadsheet file.

10. As an Course participant you have the right to contact the supervisory body which is the Information Commissioners Body, in regard to how your data is processed, you can contact them at their web site at https://ico.org.uk/global/contact-us/ or telephone them on 0303 123 1113
11. Room for Work does not use any automatic decision making or profiling software.
12. Within the data that Room for Work holds on course participants there is some data that we hold (for example, details on your age and ethnicity) to satisfy the requirements of any government, local government or grant funding requirements. Other data may be held but will be anonomised for reporting purposes.
13. Room for Work does not obtain personal data about you from 3rd parties

The personal data we collect from our web site and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

How Room for Work uses the collected information?

The information collected anonymously for the purposes of analysis enables Room for Work  to improve the user experience and better understand its users. The information we collect is used to generate reports, to make the site more user-friendly and to determine which content is most appealing for our users.

 

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

 

Cookie Policy

Last updated 4th March 2022

 

This Cookie Policy explains how Room for Work (“Company“, “we“, “us“, and “our“) uses cookies and similar technologies to recognise you when you visit our websites at https://roomforwork.org, (“Websites“). It explains what these technologies are and why we use them, as well as your rights to control our use of them. In some cases, we may use cookies to collect personal information, or that becomes personal information if we combine it with other information.

What are cookies?

Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information. Cookies set by the website owner (in this case, Room for Work) are called “first party cookies”. Cookies set by parties other than the website owner are called “third party cookies”. Third party cookies enable third party features or functionality to be provided on or through the website (e.g. like advertising, interactive content and analytics). The parties that set these third-party cookies can recognise your computer both when it visits the website in question and also when it visits certain other websites.

Why do we use cookies?

We use first- and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our Websites to operate, and we refer to these as “essential” or “strictly necessary” cookies. Other cookies also enable us to track and target the interests of our users to enhance the experience on our Online Properties. Third parties serve cookies through our Websites for advertising, analytics and other purposes. This is described in more detail below. The specific types of first- and third-party cookies served through our Websites and the purposes they perform are described below (please note that the specific cookies served may vary depending on the specific Online Properties you visit):

 

How do I control cookies?

You have the right to decide whether to accept or reject cookies. You can exercise your cookie rights by setting your preferences in the Cookie Consent Manager. The Cookie Consent Manager allows you to select which categories of cookies you accept or reject. Essential cookies cannot be rejected as they are strictly necessary to provide you with services. The Cookie Consent Manager can be found in the notification banner and on our website. If you choose to reject cookies, you may still use our website though your access to some functionality and areas of our website may be restricted. You may also set or amend your web browser controls to accept or refuse cookies. As the means by which you can refuse cookies through your web browser controls vary from browser-to-browser, you should visit your browser’s help menu for more information. In addition, most advertising networks offer you a way to opt out of targeted

advertising. If you would like to find out more information, please visit:

 

http://www.aboutads.info/choices/ or http://www.youronlinechoices.com.

 

The specific types of first- and third-party cookies served through our Websites and the purposes they perform are described in the table below (please note that the specific cookies served may vary depending on the specific Online Properties you visit):

 

Essential website cookies:

These cookies are strictly necessary to provide you with services available through

our Websites and to use some of its features, such as access to secure areas.

Name: __tlbcpv

Purpose: Used to record unique visitor views of the consent banner.

Provider: .termly.io

Service: Termly View Service Privacy Policy

Country: United States

Type: http_cookie

Expires in: 1 year

 

Advertising cookies:

These cookies are used to make advertising messages more relevant to you. They perform functions like preventing the same ad from continuously reappearing, ensuring that ads are properly displayed for advertisers, and in some cases selecting advertisements that are based on your interests.

 

Name: VISITOR_INFO1_LIVE

Purpose: YouTube is a Google-owned platform for hosting and sharing videos. YouTube collects user data through videos embedded in websites, which is aggregated with profile data from other Google services in order to display targeted advertising to web visitors across

a broad range of their own and other websites. Used by Google in

combination with SID to verify Google user account and most recent login time.

Provider: Youtube.com

Service: YouTube View Service Privacy Policy

Country: United States

Type: server_cookie

Expires in: 6 months

Name: YSC

Purpose: YouTube is a Google-owned platform for hosting and sharing videos. YouTube collects user data through videos embedded in websites, which is aggregated with profile data from other Google services in order to display targeted advertising to web visitors across a broad range of their own and other websites. Used by Google in combination with SID to verify Google user account and most recent login time.

 

Provider: Youtube.com

Service: YouTube View Service Privacy Policy

Country: United States

Type: http_cookie

Expires in: session

 

What about other tracking technologies, like web beacons?

Cookies are not the only way to recognise or track visitors to a website. We may use other, similar technologies from time to time, like web beacons (sometimes called “tracking pixels” or “clear gifs”). These are tiny graphics files that contain a unique identifier that enable us to recognise when someone has visited our Websites or opened an e-mail including them. This allows us, for example, to monitor the traffic patterns of users from one page within a website to another, to deliver or communicate with cookies, to understand whether you have come to the website from an online advertisement displayed on a third-party website, to improve site performance, and to measure the success of e-mail marketing campaigns. In many instances, these technologies are reliant on cookies to function properly, and so declining cookies will impair their functioning.

Do you use flash cookies or Local shared Objects?

Websites may also use so-called “Flash Cookies” (also known as Local Shared Objects or “LSOs”) to, among other things, collect and store information about your use of our services, fraud prevention and for other site operations. If you do not want Flash Cookies stored on your computer, you can adjust the settings of your Flash player to block Flash Cookies storage using the tools contained in the Website Storage Settings Panel. You can also control Flash Cookies by going to the Global Storage Settings Panel and following the instructions (which may include instructions that explain, for example, how to delete existing Flash Cookies (referred to “information” on the Macromedia site), how to prevent Flash LSOs from being placed on your computer without your being asked, and (for Flash Player 8 and later) how to block Flash Cookies that are not being delivered by the operator of the page you are on at the time).Please note that setting the Flash Player to restrict or limit acceptance of Flash Cookies may reduce or impede the functionality of some Flash applications, including, potentially, Flash applications used in connection with our services or online content.

Do you serve targeted advertising?

Third parties may serve cookies on your computer or mobile device to serve advertising through our Websites. These companies may use information about your visits to this and other websites in order to provide relevant advertisements about goods and services that you may be interested in. They may also employ technology that is used to measure the effectiveness of advertisements. This can be accomplished by them using cookies or web beacons to collect information about your visits to this and other sites in order to provide relevant advertisements about goods and services of potential interest to you. The information collected through

If you would like to prevent Room for Work  from collecting cookies when you visit our site, please update your privacy settings in your browser. You can control the kinds of cookies you accept there.

• Firefox Your Privacy: http://www.mozilla.org/en-US/privacy/
• Microsoft Online Privacy Notice Highlights: http://privacy.microsoft.com/en-gb/default.mspx
• Guide to security and privacy in Opera: http://www.opera.com/browser/tutorials/security/
• Safari Security and Privacy features: http://www.apple.com/safari/features.html#security

Disclaimer Every effort has been made to ensure that the information contained on this website is accurate as possible. Room for Work  reserves the right to modify or alter, without prior notification.

this process does not enable us or them to identify your name, contact details or other details that directly identify you unless you choose to provide these.

How often will you update this cookie policy?

We may update this Cookie Policy from time to time in order to reflect, for example, changes to the cookies we use or for other operational, legal or regulatory reasons. Please therefore re-visit this Cookie Policy regularly to stay informed about our use of cookies and related technologies.

The date at the top of this Cookie Policy indicates when it was last updated.

 

Where can I get further information?

If you have any questions about our use of cookies or other technologies, please

email us at: enquiries@roomforwork.org or by post to:

Room for Work

The Warehouse

Church Grove

Hampton Wick

KT1 4AL

United Kingdom